How to easily assign resources and objects

How to easily assign resources and objects with IDfunction

Access to the company, one’s own locker or access to a network drive: For each employee, a large number of authorizations and accesses have to be assigned – on a wide variety of systems. A central ID management system makes this much quicker and easier.

From a security point of view, the integration of the new employee into the company takes a real all-rounder in many conventional IT environments. He or she must know how to operate the PACS user interface, be familiar with license plate recognition in the parking garage, and of course with the central Active Directory structure of the entire company. But who do I have to notify again so that the new person is handed their notebook on the very first day? We have a list like that somewhere…

Heterogeneous structures

Particularly in large companies, the system landscape is often – let’s say – an evolved infrastructure. There are many different systems, with just as many different user interfaces. And their operation is often reminiscent of the IT days before the introduction of the computer mouse; it was not the document itself that was called up in those days, but first the program responsible for processing it. And in a similar way, HR and security management has to work their way through the entire system landscape each time in order to assign a person the authorizations he or she needs.

That’s why we’ve designed IDfunction, the results-oriented solution.  Specific authorizations can be assigned to each person simply by clicking the mouse. This works consistently in a web interface on a wide variety of end devices. For example, if you want to grant access to the second floor between 9:00 and 18:00, you don’t need to know which system is in use there. All necessary parameters are stored in IDfunction so that the user doesn’t need to worry about it anymore. The same applies to the assignment of objects, notebooks or cars. Even if individual security systems are changed or replaced, the HR employee always sees only the familiar and functional user interface. In this case, only the integration is updated.

Automatic notifications

Just like the assignment of authorizations, the notification system is largely automated and freely configurable. When an access authorization is reassigned or revoked, an automatic notification is sent to the user. If the parking space is assigned to him, IDfunction automatically prompts him to provide his license plate number so that the license plate recognition system will let him into the company garage on the very first day. If he receives a company notebook, IDfunction instantly informs support when and where to provide the device.

Such an automated system can also react much faster to security threats: If a badge is lost, all authorizations can be blocked with just one click. IDfunction ensures that not a single unauthorized access remains even in the furthest corner of the company EDP.

Last but not least, this enables targeted hygiene and pandemic management: if incidences increase, for example, access authorizations can be reconfigured so that employees encounter each other as little as possible. The notification system then informs everyone affected that from Monday, for example, they will only be allowed to enter the plant premises via Gate 2 between 9:00 and 9:30. In this way, hygiene concepts can be implemented quickly and reliably – without anyone standing unexpectedly in front of a locked door.

Individual customization

An identity management system provides a central solution for managing authorizations in a wide variety of systems.

We have consistently implemented this principle in IDfunction: intuitive in operation, functional in the application. We achieve maximum efficiency through cross-system integration. As a service provider, we customize IDfunction according to your individual requirements – across all system boundaries.